Digital Marketing
How to Gmail domain email
How to Gmail domain email most of the people who are new to web design and just exploring how to start a blog don’t understand the capabilities that come free with their domain, so they don’t take advantage of them.
How to Gmail domain email
How many times have you visited a site for www.something.com and on the Contact Us page, you find that the sales or customer service personnel have email addresses like username@gmail.com? It certainly is not the main measure of business quality, but the average person usually thinks, “Geez, what is that, their personal email address?”
I, too, began using my personal email address for my website, but very soon I started to realize the importance and need for something more professional.
Why not use the domain email which is free with your hosting account? Using email addresses like username@yourdomainname.com will look much more professional than personal email—and the best part is, it’s free!
The bottom line is that if you have paid money to own a domain then you should, at the least, buy from a domain registrar that offers email forwarding for their accounts (we prefer Namecheap who does include free email forwarding). You can also create a domain email address from the cPanel given to you by your hosting providers—they’ll also provide at least one free email address for your account.
By following the steps I’ll explain here, I created an email address that uses my domain name, and I now use it everywhere. It’s made an impact on my website and boosted my interaction with the readers. Before we get into the process, though, let me introduce you to the term “email forwarding.”
“How to Gmail domain email”
What is email forwarding?
Email forwarding is a feature that allows incoming mail to a domain email account, such as sales@widgets.com, to be redirected or forwarded to another email address, such as john@gmail.com. Email forwarding is the easiest way to set up a new email address without having to change your email program.
Forwarded email addresses are sometimes called “aliases”. An alias, as you know, is another name that refers to a given person. In our example, John has an email address with gmail—john@gmail.com. He has just purchased the domain name widgets.com and sets up a forwarding rule which “reads”: Whenever an email comes into sales@widgets.com, forward that email to john@gmail.com. In this case, the address sales@widgets.com is an “alias” for john@gmail.com, as all email goes to the same Gmail address.
How to Gmail domain email
Many services allow hundreds of forwarding rules or aliases to be created. Suppose John runs a small business but wants to give website visitors the confidence that they’re dealing with a solid company. He could create forwarding rules for support@widgets.com, questions@widgets.com, complaints@widgets.com, and so on, and have them all forwarded to john@gmail.com. As John adds employees he can change the forwarding rules to go to other email addresses—you can have as many aliases as you want to point to the same destination email.
Set up an email account that uses your domain name
Here, I’m going to show you how to create a new email address, like admin@digiupdates.com, and integrate it with your Gmail account. This way, you can easily send and receive emails through the Gmail interface, but your customer will see the emails as coming from your domain email address.
The steps have been broken into two parts. First, we’ll see how to create the domain email address. Second, we’ll integrate that domain email with your Gmail account.
1. Create the domain name email address
- Log into your blog hosting control panel, or panel.
- Click on Email Accounts in the Email section.
- Enter the details for your new account, and click Create Account, as shown here.
- You will see a notification that reads something like this: “Success! Account Created.” The account will be shown on the same page.
- Now go back to your cPanel and click on Forwarders in the Mail section. Then click Add Forwarder.
- Fill in all the details as shown below. Then, click Add Forwarder and you’re done
Now all the emails sent to username@yourdomainname.com will be sent to your personal email address.
2. Integrate your new domain email with Gmail
- Sign in to your Gmail account.
- Go to Options, then to Mail Settings, then click Accounts and Imports.
- Check to Send Mail As, and click on Add Another Email Address You Own.
- In the popup that appears, fill in your details, add the new domain email address you just created, then click Next.
- Click on Send Verification, and a verification email will be delivered to your inbox. Simply click on the link to verify it, and you are done.
- Now, click on Compose Email, and see the changes you’ve made in action.
I hope these steps are clear enough for you to set up your own domain email address. However, if you feel I’ve missed something, or you’re not able to follow up, then let me know in the comments.
What’s the Difference Between an Email Domain and an Email Account
Email Domains
As I said, you probably know what a domain is. “askleo.com” is a domain, as is “hotmail.com”, “microsoft.com”, and “mac.com”. Those represent businesses or organizations on the internet. In almost all cases, they happen to have a website associated with them, though it’s not technically required. Similarly, they all probably process email, though again, that is not necessarily required.
By processing email, I mean that email directed at some address “@” (at) one of those domains is handled by a mail server or servers specifically for that domain. In fact, all the internet really knows is that “mail for this domain is is handled by that server”. Sometimes it’s the same server as the website – for example, as I write this, mail for “askleo.com” is handled by “askleo.com”. But sometimes it’s not – mail for “hotmail.com” is actually handled by four different servers, “mx1.hotmail.com” through “mx4.hotmail.com”.
A key factoid is that any domain can have a virtually unlimited number of email addresses and accounts associated with it. Think of all the possible email names to put in front of the “@” in “@askleo.com”; as the owner of that domain, I could choose to define any of them.
Email Account
For purposes of my discussions, an account in a mailbox seems simple, yes? And, in many cases, it is, because in many cases there’s a one-to-one relationship between an email address and a mailbox.
I’ll put it another way: an account is used to read a mailbox. In order to download or read an email in a mailbox, you must supply your account name and password.
In many cases, the email address actually identifies the account. For example, a Gmail account is completely identified by the corresponding Gmail email address. The upshot is that if you want to change your Gmail email address, you can only do so by creating a new Gmail account.
Not all accounts are identified by their email address. A good example is an old Verizon account I had years ago. The account was identified by a cryptic user name like “res1234”, which isn’t an email address at all. But the email address that corresponded to that account was more as expected: “something @verizon.net”.
In my email program’s account configuration, I had to specify that cryptic name as my “User Name” (with its password, of course), and then when it asked for my email address, I would put in my @verizon.net address.
It was still a one-to-one relationship, though. One user name, one mailbox, and one email address landed in that mailbox.
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